Job Description

EVENTS & EXPERIENCES COORDINATOR JOB RESPONSIBILITIES:

• Provides administrative and executional support to the CEE Team, completing tasks assigned by leadership. 
• Assist in outlining requirements and expectations for various areas of the event. 
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order. 
• Maintain lists, trackers, spreadsheets, and internal documentation to support project management and event logistics. 
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards. 
• Responsible for various parts of event preparations, such as vendor sourcing, supplying quotes, developing seating plans, tracking registration, attendee experience, evaluating success afterward, etc.
• Lead operational aspects of events, including equipment logistics, room setup, guest list, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, décor, and marketing materials. 
• Support client experiences from conception through post-event, assisting with on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases. 
• Support in maintaining a comprehensive database of industry contacts, vendors, and venues. 
• Assist in proactive planning, communication, and scheduling of a wide variety of events. 
• Research resources and support pre-event meetings when necessary to help the CEE Team make decisions about event design. 
• Participate in internal planning meetings, including distributing agendas and taking minutes. 
• Comply with legal, insurance, health, and safety regulations always. 
• Execute all duties with a high level of reliability, accuracy, and responsiveness. 

KEY COMPETENCIES: 

• Proven understanding and experience of event support, coordination, or administrative experience.
• Strong interpersonal and communication skills (written and oral).
• Strong organizational skills, including multitasking, time management, and meticulous attention to detail.
• Highly motivated self-starter.
• Ability to handle pressure and make split-second decisions.
• Polished and professional demeanor.
• Ability to work independently and as part of a team.
• Experience in marketing and/or public relations is a plus. 
• Understanding of event management systems and registration tools used to manage registration and event logistics.
• Flexibility to travel both domestically and internationally, as needed.

At ABCD & Company, we believe that our clients are more than what they do; we only partner with brands who have the courage to show the world who they are. We create meaningful, deeply impactful marketing campaigns and events to grow our partners’ brands and help them connect with their audiences on a deeper level—with soul. Soul is the missing ingredient in stale and formulaic campaigns and events. Soul is at the core of who we are - it’s the energy that drives us and the magic that helps us innovate. We pride ourselves on being able to infuse soul into every aspect of our work. As a minority-owned company, our mission is to empower marginalized voices that aren’t often represented. Looking at diversity with a soulful lens, we go deeper than the surface-level qualities and include the invisible dimensions of a person’s identity. We do this by breaking down unconscious bias and learned stereotypes that we may not even be aware of but affect our ability to be inclusive. Our philosophy centers on cultural appreciation, not appropriation, and prioritizes equity over equality. We understand that empathy grows through proximity, which is why diverse faces and voices shine in all our campaigns. We have a decade of experience creating transformative experiences for market leaders in the banking, non-profit, health, and government industries, among others, we are proud to have been recognized as 2023 Best Places To Work. This accolade reflects our commitment to fostering a positive and inclusive workplace culture. We have extensive experience navigating highly regulated spaces and producing assets that are accessible and compliant. We work with clients who focus on KPIs to deliver ROI, increase positive sentiment, and deliver impact. We are looking for excellent talent to join our expanding team. If this sounds like a good fit for you, apply now!

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